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Facilities Administrative Assistant Los Abrigados Resort and Spa

Diamond Resorts

This is a Contract position in Chandler, AZ posted September 23, 2021.

JOB SUMMARY Under general supervision, the Facilities Administrative Assistant provides office support to managerial staff to include typing, word processing receptionist duties, record keeping, filing, dispatching, parts inventory, and data entry.

ESSENTIAL JOB FUNCTIONS Maintain maintenance inventory and stock.

Issue parts and tools on work orders.

Issue and input completed work orders.

Allocate parts to designated projects.

Draft correspondence to mechanical parts and repair vendors.

Prepare requisitions for mechanical parts and repairs.

Track requisitions and work completion documents.

Review daily time sheets, for each individual team member, to track completion of requests and close out work orders.

Receive all part orders from vendors.

Performs follow-up of guest room calls pertaining to maintenance requests.

Prepare requisitions to order non-mechanical parts.

Completes all required Company trainings and compliance courses as assigned.

Adheres to Company standards and maintains compliance with all policies and procedures.

Performs other related duties as assigned.

EDUCATION High School Diploma or equivalent.

EXPERIENCE A minimum of six (6) months of administrative experience in related field required.

No supervisory experience required.

SUPERVISORY RESPONSIBILITIES This position does not include any supervisory responsibilities.

LICENSE & CERTIFICATIONS This position does not require licenses or certifications.

SKILLS & ABILITIES This position requires the capability to understand and follow both oral and written directions as well as knowledge and usage of correct business English and office practices.

Must be able to communicate effectively with others, analyze and resolve problems, maintain effective working relationships, and interact successfully with internal and external customers.

Specific skills and abilities include, but are not limited to the following: Computer proficiency in Microsoft Word, Excel and Outlook.

Excellent customer service skills.

Proficient in time management; the ability to organize and manage multiple priorities.

Ability to take initiative and effectively adapt to changes.

Recognizes an emergency situation and takes appropriate action.

Able to establish and maintain a cooperative working relation.

Able to use sound judgment; work independently, with minimal supervision.

Strong analytical and problem solving skills.

Able to perform a variety of duties, often changing from one task to another of a different nature, with impending deadlines and/or established timeframes.

Performs well with frequent interruptions and/or distractions.

ADDITIONAL INFORMATION Please note that Hilton Grand Vacations (HGV) acquired Diamond Resorts International (DRI) as of August 02, 2021.

If you apply to work at a Diamond Resorts company you will be an applicant of a subsidiary of HGV.

A transition to HGV will occur as we integrate technology, systems and branding but it will take time until our separate operating systems, employment policies and benefits are fully integrated.

As a result, for a period of time, employees will receive correspondence and messaging from Diamond Resorts as well as from HGV and related entities.