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Executive Assistant REMOTE


This is a Full-time position in Tempe, AZ posted February 11, 2021.

INTAKE NOTES: This is a TEMP, Remote assignment that may have the potential to be permanent based upon worker’s job performance and End Client needs.

Due to COVID-19, .

Hours/Shift: Monday
– Friday; 8 AM
– 5 PM MST with standard breaks.

Some training will be provided.

Skills/Qualifications: -Executive Assistance experience with a large company is preferred.

– Heavy calendar management and travel scheduling experience.-Strong Proofreading and Editing skills (Emails/Reports)
– Strong Administrative Assistance skills and logistics for setting up and navigating Zoom/MS Teams meeting-Experience with Catering and Conference Room Set UpPlease note: Supplier will need to run the CBRE Standard Pkg.

Union Bank will perform the Union Bank background check on their end.

The candidate must clear the CBRE background check before the Union Bank check is performed.

Candidate must clear both screenings in order to start the assignment.High school diploma or general education degree (GED) required.

Associate degree (AA) or equivalent from two-year college or technical school preferred.

Minimum of six years of related experience and/or training.

In of 2 years of supporting an executive level.

Excellent written and verbal communication skills.

Strong organizational and analytical skills.

Ability to provide efficient, timely, reliable, and courteous service to customers.

Ability to effectively present information.

Requires knowledge of financial terms and principles.

Ability to calculate intermediate figures such as percentages, discounts, and/or commissions.

Conducts basic financial analysis.

Ability to comprehend, analyze, and interpret documents.

Ability to solve problems involving several options in situations.

Requires intermediate analytical and quantitative skills.

Advanced skills with Microsoft Office Suite required.

Requires in-depth knowledge of company operations, policies, and procedures.

Must have a strong command of the English language and excel in the areas of spelling, grammar, and punctuation.

The purpose of this position is to provide a wide range of business operations administrative and general support duties of a highly responsible and confidential nature to executive leadership.

Drafts confidential correspondence, edit documents, take, and transcribe minutes of meetings, and perform other administrative and secretarial duties.

Creates, maintains, and/or updates various databases.

Extrapolates, analyzes, and presents data for management information reporting purposes.

Serves as a liaison between executives, internal management, employees, clients, and visitors as required.

Reviews incoming correspondence via paper or email, lead initiative to determine appropriate action required.

Leads and monitors issues for appropriate follow up.

Takes independent action on handling requests; determines the appropriate course of action, intervenes where necessary, and acts as a liaison between departments.

Plans, coordinates, and supports meeting and conferences.

Arranges domestic and international travel.

Coordinates data from a variety of sources for inclusion in technical reports and presentations; performs independent research and prepares information for special projects as assigned.

Assists with processing department financial data as it relates to budgets, accounts payable, and generating various financial queries and reports.

Administers the department/business unit record keeping system; updates various department/business unit records and publications; ensures that department/business unit files are maintained in accordance with company policies and procedures; reviews requests for information and determines the appropriateness of release.

Other duties may be assigned.

No formal supervisory responsibilities in this position.

Provides informal assistance such as technical guidance, and/or training to coworkers.

Coordinates and assigns tasks to co-workers within a work unit and/or project.

Decisions made with thorough knowledge of procedures and company policies to achieve set results and deadlines.

Responsible for setting own project deadlines.

Errors in judgment may cause short-term and long-term impact to co-workers and supervisor.